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Event Permit

What is an Event Permit?

The Event Permitting (EP) process was created to assist student organizations with event planning, with the hopes to ensure safe and successful events on campus. Once the permit is completed, it is sent out to various campus departments for approval (i.e. Guest Services, Athletics, FSUPD, Environmental Health and Safety, etc.) The permitting process ensures that all stakeholders in the event are informed about the event and can provide the organization/department with the adequate support to make the event both safe and successful. This does not apply to weekly business meetings.

Why is an Event Permit important?

Did you know that as an RSO officer or event coordinator that you can be held legally liable for what happens at your event? We want to help you out with the event planning process so that you can limit the liability for yourself, your organization, and FSU by partnering with us to help your event be safe and successful. Each event is different and has risks associated with it like large crowds, the potential for food-borne illness, injury, financial risks, etc. The Event Permit process allows you to work with campus partners such as FSUPD, First Responders, facility, and SAC staff which can assist you in limiting risk involved with your events.

How far in advance are Event Permits needed?

Most events can be approved within 10 business days. However, more complex events may take longer to approve. Please keep this time frame in mind when you are planning events. Plan in advance and be sure to incorporate approval processing time.

What kinds of events need an Event Permit?

An Event Permit is required for any event which involves one or more of the following:

• Large or emotionally charged crowds
• Appointed or elected officials or candidates will be present
• Performers, speakers, or other acts unaffiliated with sanctioned FSU academic programs or RSOs
• Rallies/demonstrations held in areas other than designated free speech zones One or more contracts or rentals (like artist contracts, DJ contracts, inflatables, tents, etc.)
• Fundraisers or events where money exchanges hands
• Physical activity, 5k, or walk
• Minors on campus
• The event is held outdoors

Who can help me with event planning, permits, or questions?

One of your main resources is the Student Activities Center (SAC) and its staff. The SAC can provide assistance with event planning at all stages in the process. From setting event goals and conceptualizing the program to evaluation, the SAC staff can work with you to make your program a success. Contact the SAC staff at (850) 644-MORE (6673) to make an appointment to do event planning, or contact Allison Black (asblack@admin.fsu.edu) Assistant Director of Student Activities.

Where do I submit an Event Permit request?

• For recognized student organizations, create an Event through http://studentgroups.fsu.edu/.
  • Click here for instructions for RSOs.
• For FSU departments or outside organizations, fill out an easy online form at https://union.fsu.edu/sac/eventplanning/event-permit.php