Recognition Process

Recognition is a process that must be completed annually by all student organizations to receive and maintain privileges on campus. Recognized Student Organizations (RSOs) are expected to provide up-to-date information each year and provide updates (change of officers, advisor, or constitution) throughout the year as needed for verification and continuation of recognized status.

RSOs can be broken down into one of three categories: New, Active-Returning or Inactive-Returning. Below are detailed descriptions of the process for each of these categories.

Recognition Categories & Processes

New: Starting a RSO

Definition

A New RSO can be defined one of three ways:

  • An organization that has never previously existed at Florida State University and will provide a unique opportunity for students to come together over a specific interest.
  • An organization that currently exists at Florida State University, but obtains its resources from elsewhere (i.e. academic college) and is seeking recognized status from Student Activities for the first time.
  • An organization that has previously existed at Florida State University and had recognized status from Student Activities, but has been inactive for three or more recognition cycles (this is also the equivalent of three academic years).

Process

In order to officially become a New RSO, the step(s) below must be completed by the deadlines outlined in the Deadlines section:

  1. Set-up a New RSO Consultation with the Recognition Committee of the Student Organization Advisory and Resource (SOAR) Board
    • To do this, e-mail soar@admin.fsu.edu and a Recognition Committee member will set-up a consultation time based off of your availability and their availability.
    • In the consultation, the committee member will break down each of the remaining steps of the recognition process, assist with the development of the constitution, and provide the New RSO Checklist which will help with staying organized throughout the process.
  2. Complete and submit the New RSO Application AND attend a RSO 101 (New RSO Orientation) Session
    • While these are two separate steps, either one can be completed before the other.
    • More information on these steps will be provided in the New RSO Consultation.
    • You will be able to register for a RSO 101 session after the New RSO Consultation. This session will be offered on the following dates and times for Fall 2017:
      • Wednesday, January 17th at 5:00 PM in Union 311E
      • Thursday, January 25th at 11:00 AM in Union 311E
      • Tuesday, January 30th at 2:00 PM in Union 311E
      • Wednesday, February 7th at 5:00 PM in Union 311E

Deadlines

There are TWO windows of opportunities for new organizations to complete the step(s) outlined in the Process section which are as follows this year:

  • July 3-October 6, 2017
  • January 15-February 15, 2018*

*only NEW RSOs can get recognized in the Spring

Failure to complete the entire process by the deadline for the window in which you apply will result in your application being automatically denied. Therefore, you will have to reapply in the next window.

Active-Returning: Re-recognizing a RSO

Definition

An Active-Returning RSO can be defined as follows:

  • An organization that has previously existed at Florida State University and successfully obtained recognized status from Student Activities the previous academic year. (These are commonly referred to as “re-recognizing RSOs.”)

Process

In order to become re-recognized, the step(s) below must be completed by the deadlines outlined in the Deadlines section:

  1. Complete and submit the Returning RSO Application via Nole Central
    We are pleased to announce that effective 2017-2018, the entire recognition process has been consolidated into the online application! However, keep in mind that there are multiple sub-components within the application where you will be asked to review or provide pertinent information.

Here are some FAQs which will also inherently address some of the changes that have been made to the application:

Who should complete this process?
Ideally, the President (or equivalent) should be completing this process as this is the student leader that is held liable on behalf of the organization. The President can designate someone else to complete this process; however, at minimum, it MUST be another officer. The President (or designee) is responsible for sharing any important information from this process to their membership.

Also, please keep in mind that whoever begins the application will be the ONLY person that can complete the application as it is attached to their myFSU information. This same person will be the person that is listed as Primary Contact on your organization’s Nole Central page.

Is there any information that I should have on-hand before beginning this process?
Yes! Here are some items that will be asked of you in the application that you want to make sure you have ready in order to speed up your time to complete the application:

  • Updated Organization Roster
    • Remember that every RSO is required to have a minimum of 10 members who are currently enrolled students at Florida State University. This information may be verified by Student Activities or Student Government Association as part of the recognition or funds allocation process, respectively.
    • Every RSO is also required to have a minimum of two officers, of the 10 members, one of which must be President or an equivalent role (i.e. Chair, Executive Director, etc.). If the organization will be applying for any type of funding through Student Government Association, a Treasurer is also required.
    • Additionally, all officers must be currently enrolled in at least 6 credit hours as an undergraduate and 1 credit hour for graduate students at FSU. They also must be in good academic standing with FSU by maintaining a cumulative 2.0 GPA. However, if an organization’s constitution requires a higher cumulative GPA, we will uphold the higher standard.
    • RSOs are also required to have an advisor who has a full-time (A&P or USPS) Faculty or Staff role at Florida State University. Graduate or undergraduate students (including Graduate Assistants and Teaching Assistants) and Adjunct Faculty may not serve as advisors. This person must also be currently on-campus as this is the person held liable for the organization on behalf of the University. Should an advisor need to leave for an extended period of time, please contact our office first.
    • Only FSU e-mails may be used, otherwise, your organization’s application will be denied. (Tip: Save your general members’ e-mails on a separate document so you can simply copy-paste them in the dialogue box when you get to this step!)
  • Updated Constitution
    • Whether it is a simple name change or an amendment to a section, your organization MUST provide an updated version of your Constitution if there have been ANY changes. You will be able to opt to keep the most recent version of your Constitution only if no changes have been made. We maintain records of every version of organization’s Constitution, so please contact our office if you need a most recent copy before revising.
    • Remember that all constitutions must comply with the guidelines set in the Sample Constitution document which will be provided within the application but can also can be found in the Policies and Governance section of our website.
  • Completion of the Hazing Prevention Module
    • The State of Florida has very strict laws surrounding hazing. Therefore, it is important for student leaders to be informed as to how the State defines hazing and identify ways to prevent it from happening in their RSO.
    • Four individuals from the organization, whom have not previously completed the module, must complete this module. General members are allowed to complete this. If an individual is a part of multiple organizations, it will count for each of their organizations. If you have any issues completing this particular requirement (i.e. everyone has taken it already before), contact our office and we’ll work with you!
    • When you reach this step, you will be asked to upload the electronic certificate for each person that completed the module which may be the most difficult part of this whole process. If you want to get a head start on this, send the following link to the individuals that will be completing it: https://fsu.prevent.zone/. Be sure that each person is 1) using a different computer, 2) utilizes their myFSU information, and 3) send you their certificate, which will be in the form of a PDF, once they complete it.
  • Completion of the Student Organization Agreement Packet
    • Before submitting the Returning RSO Application, the last step of the application will have you download this packet. The last page of the packet will require a signature from the President and Advisor.
    • You no longer have to turn this in in-person! Once both signatures are on it, you can scan and upload it within the application. Before signing and uploading it though, please be sure you and your advisor have reviewed the information in the packet thoroughly.
    • Don’t have access to a scanner?
      • Feel free to come to our office and use our scanner!
      • You can also use the Tiny Scanner App available on both Android and iPhone!

I’m ready to get started! Where do I begin?
Just follow these easy steps:

  1. Log-in to https://nolecentral.dsa.fsu.edu/ using your myFSU information.
  2. Click the Organizations tab
  3. Scroll down and click Register an Organization on the left-hand side
  4. Search for your organization using the search bar until your organization appears.
  5. You should see a blue REGISTER button next to your organization’s name! If you see An existing submission is pending approval, that means someone from your organization has already submitted an application. If you cannot locate this button or believe that an application was submitted by error, please contact our office immediately.

How much time should I allocate to complete this process? Can I save and come back to it later?
If you take the proactive measures above, you can easily complete this all at one time! However, we know that every organization is different, so you may need more time to complete each step or component. If you do end up needing to come back to your application at a later point, follow these steps to access it again:

  1. Log-in to https://nolecentral.dsa.fsu.edu/ using your myFSU information.
  2. Click your profile bubble on the top-right hand side.
  3. Click Submissions.
  4. Click the Organization Registrations tab.
  5. Your organization’s application should be listed and its status should say In Progress.
  6. Click the eye-icon on right-hand side to access your application. Sections that are not clickable (in gray text) are sections that have not been complete yet.

Whether you complete the application all at one time or in multiple segments of time, be sure to click Submit for Approval at the very end in order for your application to fully go through. You will know if it went through because you will receive an auto-confirmation message of your submission from Nole Central. You can also use the steps above to check if it went through. If it did, your organization’s status should say Pending.

My application went through…now what?
Your application will now go through the review process! This is where our office cross-checks the information you provided. Should there be any discrepancies, you will receive a Denied message from a staff member in our office via Nole Central along with commentary as to why your application was denied. An application can be denied for one or more of the following reasons:

  • A general member or advisor completed the application
  • An officer or advisor does not meet the minimum requirements to serve in their role
  • The President and/or Advisor on the Student Organization Agreement Packet do not match with the names submitted on the roster in the online application
  • Organization name violates licensing or trademark rules
  • One or more individuals have invalid (outdated or duplicate) Hazing Prevention Module certificates
  • Organization’s constitution does not comply with guidelines or requires further revisions
  • An incomplete Student Organization Agreement Packet was submitted

Again, the responsibility of addressing these discrepancies and resubmitting the application falls on the person that completed the application as their name and e-mail are attached to it. Additionally, the Student Activities office reserves the right to request a meeting with or additional documentation from the organization as part of the review and approval process should there be further questions regarding the organization’s purpose, activities, structure, etc.

Once your organization is approved for recognized status, you will receive an Approval message from a staff member in our office via Nole Central. In addition, you will receive an official letter via e-mail titled Notice of Approved Recognized Status which will outline all the benefits and privileges associated with being recognized and can serve as further documentation to internal or external entities that you are a recognized student organization at FSU!

Deadlines

There is only ONE window of opportunity annually to complete the step(s) outlined in the Process section which is as follows: July 3-October 6, 2017.

Failure to complete the entire process by the deadline for this window will result in your application being automatically denied and your organization being deemed inactive. Therefore, your organization will forfeit all of its benefits and privileges and will have to wait to reapply until the next recognition cycle (academic year).

Inactive-Returning: Reactivating a RSO

Definition

An Inactive-Returning RSO can be defined as follows:

  • An organization that has previously existed at Florida State University and had recognized status from Student Activities, but did not successfully obtain or maintain recognized status for less than three recognition cycles (this is also the equivalent of three academic years).
    • If you have been inactive for three or more recognition cycles, you will have to go through the process of becoming a New RSO.

Process

In order to reactivate a RSO, the step(s) below must be completed by the deadlines outlined in the Deadlines section:

  1. Arrange a meeting with a staff member from the Organization Development & Engagement team of Student Activities.
    • In this meeting, the staff member will discuss any past or outstanding issues (i.e. sanctions, financial balances, etc.), if any, that are relevant to your organization’s status. Otherwise, if there are none or once you are cleared to proceed, the staff member will reactivate your organization’s Nole Central page, review the steps to become re-recognized, and discuss strategies for success moving forward.
    • The remainder of the process will look the same as the process outlined under Active-Returning upon completion of this meeting, so please be sure to contact Student Activities with enough time to complete these steps before the deadline.

Deadlines

There is only ONE window of opportunity annually to complete the step(s) outlined in the Process section: July 3-October 6, 2017.

Failure to complete the entire process by the deadline for this window will result in your application being automatically denied and your organization remaining inactive. Therefore, your organization will forfeit all of its benefits and privileges and will have to wait to reapply until the next window.