Tips for Event Planning

  • Plan Ahead: know the basics of your event before contacting anyone.
  • Know who to contact and when they should be contacted.
  • Fill out all necessary forms and build in some time for it to process.
  • Read the policies and procedures for your event once it has been approved.
  • Relay all the information, including policies, to your entire organization so every member is aware of the information.
  • Contact the appropriate administrators if anything changes regarding your event.

Welcome to Event Planning!

Welcome to the Event Planning website, we're here to help you through all the steps of planning a successful event on campus. If you have any questions throughout the planning of you event, please refer to the information located throughout this website or contact us. Feel free to schedule a meeting with our Event Planning staff; we're here to help you.

Steps to plan a successful event:

  1. Tentatively reserve space for your event through Guest Services or University Relations. *
  2. Submit an Events Permit Request.
  3. Complete contracts for DJ, lecturers, performers, inflatables, etc. based on the correct funding source.
  4. Request a Food Permit for your event (if food not provided by Seminole Dining)
  5. Finally, once all the above is completed, the Events Permit is approved and issued. All final set-up needs will need to be confirmed with either Guest Services or Building Services.

* If you are planning a 5K on campus, please contact Sgt. Edenfield with FSU PD at 644-1343 or medenfield@fsu.edu to secure a date for your race and have the route approved prior to submitting the Events Permit request.

Student Activities, A305 Oglesby Union, Florida State University, Tallahassee, FL 32306 MC: 4026 | sac@admin.fsu.edu 850/644-6673 | Available in alternate format.

Florida State University