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The Event Permitting (EP) process was created to assist student organizations with event planning, with the hopes to ensure safe and successful events on campus. Once the permit is submitted, it is sent out to various campus departments for approval (i.e. Guest Services, Athletics, FSUPD, Environmental Health and Safety, etc.) The permitting process ensures that all stakeholders in the event are informed about the event and can provide the organization/department with the adequate support to make the event both safe and successful.

All Event Permit requests should be submitted at least ten (10) business days in advance of your event. If your event may require a contract for DJ/artist services or rentals, your contracts and Event Permit request should be submitted at least fifteen (15) business days in advance of your event to meet contract deadlines.

Temporary Food Permit requests must be submitted 72 business hours before event.

Contract information sheets must be submitted 15 business days before event.

Facility request timelines vary based on departmental policies, so please check with each facility individually.

Did you know that as an RSO officer or event coordinator that you can be held legally liable for what happens at your event? We want to help you out with the event planning process so that you can limit the liability for yourself, your organization, and FSU by partnering with us to help your event be safe and successful. Each event is different and has risks associated with it like large crowds, the potential for food-borne illness, injury, financial risks, etc. The Event Permit process allows you to work with campus partners such as FSUPD, First Responders, facility, and SAC staff which can assist you in limiting risk involved with your events. It is a checks and balances process. Once the Event Permit request is submitted, it is sent out to various campus departments for approval (i.e. Guest Services, Athletics, FSUPD, Environmental Health and Safety). You can obtain Event Permit approval by submitting an EP request, making all arrangements outlined the SAC and university staff.

Event Permits are required for any event that meets one or more of the following criteria:

• Large or emotionally charged crowds
• Appointed or elected officials or candidates will be present
• Performers, speakers, or other acts unaffiliated with sanctioned FSU academic programs or RSOs
• Rallies/demonstrations held in areas other than designated free speech zones
• One or more contracts or rentals (like artist contracts, DJ contracts, inflatables, tents, etc.)
• Fundraisers or events where money exchanges hands
• Physical activity, 5k, or walk
• Minors on campus
• The event is held outdoors

One of your main resources is the Student Activities Center (SAC) and its staff. The SAC can provide assistance with event planning at all stages in the process. From setting event goals and conceptualizing the program to evaluation, the SAC staff can work with you to make your program a success. Contact the SAC staff at (850) 644-MORE (6673) to make an appointment to do event planning, or contact Allison Black (asblack@admin.fsu.edu) Assistant Director of Student Activities.

All Event Permit requests should be submitted at least ten (10) business days in advance of your event. If your event may require a contract for DJ/artist services or rentals, your contracts and Event Permit request should be submitted at least fifteen (15) business days in advance of your event to meet contract deadlines.

Event Permits can usually be approved within 10 business days, but it depends on you. The quicker you make all arrangements outlined by SAC staff after you have submitted your EP request, the faster your Event Permit will be approved.

You must tentatively reserve space for your event before submitting an Event Permit request. Please visit the following links for more information on how to tentatively reserve space as outlined by each department.

• Guest Services - Oglesby Union, Student Services Building, Askew Student Life Center, and academic space
• The Center for Global and Multicultural Engagement (The Globe)
• The Dunlap/Askew/Globe Courtyard (only)
• University Relations - Miller Hall or Langford Green
• Campus Recreation - Rec SportsPlex, Main Campus Fields, Westside Courts, Tully Gym, Speicher Tennis Center
• FSU Reservation
• Housing - contact individual residence halls
• FAMU-FSU College of Engineering - Contact Engineering Student Services studentsupport@eng.fsu.edu
• 5k's on the FSU campus - Contact Sgt. Mark Edenfield medenfield@admin.fsu.edu
• For campus spaces not listed above, please contact Allison Black at asblack@admin.fsu.edu for facility information

In the case of a cancellation you must notify the appropriate person of the cancellation. Please check with the reservations staff for the facility you planned to use to confirm cancellation deadlines and other policies.

Failure to notify the Union Guest Services office of a cancellation at least 48 hours in advance of a space reservation will result in a charge equal to the established rental charge for the space, if a charge would have been made. After two cancellations without notification, the Union Guest Services office will notify the party reserving space that they may lose their reservation privileges.

For FSU’s Posting Policy and posting locations, please refer to http://posting.fsu.edu